Welcome to your monthly round-up of all the latest features and updates from Microsoft Teams and SharePoint. This month we bring you break-out rooms, cross-organisation Task publishing, presenter mode, OneDrive admin centre, and increased file sharing limits across Teams, SharePoint, and OneDrive.
Empower meaningful connections in large meetings.
The most requested feature for Microsoft Teams is generally now available to all! The ability to create breakout rooms makes it easy to divide your meetings into smaller groups that better facilitate group discussion, brainstorming, and learning. They have also made it easy for organisers to jump between rooms, deliver announcements and bring everyone back to the meeting at any time.
Connect your head office to the front line with Task publishing
With the new publishing feature for Tasks in Teams, you are now able to drive consistent execution of tasks at scale across all of your organisations. Your head and regional leadership teams can create and send tasks to set locations and track their progress through automatic real-time reports. Managers have the tools they require to easily direct local stores, and frontline workers have a simple prioritised list showing them exactly what to tackle net. These features are now readily available but will require your admin to establish a business hierarchy within Teams. You can learn more about how to set this up here – setting up your team targeting hierarchy.
New presentation experience in Teams
Microsoft working on a new presentation mode called “presenter view”. And whilst, Teams desktop app already comes with a built-in presentation mode, Microsoft is now looking to take the experience to the next level. Presenter view has been designed to change the way PowerPoint slides are presented to others in a meeting. When the presenter view is active, you can see your notes and sides in one screen while dictating the project to others in the meeting.
You can also navigate between the slides during ongoing meetings and discuss the notes as needed.
Microsoft SharePoint –
OneDrive settings move into the SharePoint admin
Aligning with Microsoft’s modernization efforts, they are currently working to unify the user experience by bringing consistent design, naming conventions, look and feel, and more to enable a smoother admin experience across the Microsoft 365 admin suite. They have announced that admins will now have holistic control over OneDrive and SharePoint in the same location.
Now, from within the SharePoint admin centre, you can:
- Control internal and external sharing
- Set user access controls
- Manage default storage limits
- Enable user device notifications
- Specify retention policies
- And manage sync controls for OneDrive
This all alongside managing sites, policies, migration, and more – to best control and manage your vast intelligent intranet from a single admin centre.
Teamwork updates across SharePoint team sites, OneDrive, and Microsoft Teams
Microsoft 365 was created to be a universal toolkit for teamwork. To give your people, the right tools for the right task, and the common services to help you seamlessly work across applications.
SharePoint is the intelligent content service that powers teamwork within the organisation, allowing others to better collaborate on proposals, projects, and campaigns. With integration across Microsoft Teams, OneDrive, Yammer, Stream, Planner, and much more.
250GB file uploads
Historically the maximum size of files being uploaded to SharePoint, Teams, or OneDrive, was 100 but this has now been upgraded to 250GB. This change was very much necessary to keep up with the demands of remote work and on-demand learning, which often require the need to share large files like 4K /8K video files, 3D models, CAD files, or large scientific data sets-with your co-workers, clients and peers, all whilst prioritising reliability and security.
We’re making it easier than ever for you to store, sync, and share large files in Microsoft 365. Our latest improvement will help increase the upload file size limit for Microsoft 365 from 100 GB to 250 GB—which includes uploads of files into SharePoint, Teams, and OneDrive.
We hope this new feature breakdown was useful, and you can utilise some of the above features to improve useability and employee experience. We regularly share tips on how to make the most out of both Microsoft SharePoint and Teams on LinkedIn and Twitter, you can follow us here or you can subscribe to our monthly newsletter to get these tips directly in your inbox.