How CalMac Ferries utilised the Microsoft Power Platform to drive operational efficiencies and improve data visibility for defect management.

Microsoft Teams Meeting

How CalMac Ferries utilised the Microsoft Power Platform to drive operational efficiencies and improve data visibility for defect management.

CalMac Logo

CalMac is the UK’s largest ferry operator. Their team of 1700 employees work tirelessly to ensure the fleet of 33 ships are able to service even the remotest communities in Scotland.

They have a continued commitment to improve the service they provide, which has driven them to embark on a program of organisational change. The function of which is to further service and safety improvements, drive operational efficiencies, realise potential cost savings, and enhance the customer experience.

Throughout this program, of change, the team at CalMac identified several processes that could be streamlined, they included –

1.Connecting the management team with data on non-critical defects that occur during the normal course of operation.

2.The view of how these defects are being resolved and the ability to sign-off once completed by appropriate staff members.

CalMac Logo

CalMac is the UK’s largest ferry operator. Their team of 1700 employees work tirelessly to ensure the fleet of 33 ships are able to service even the remotest communities in Scotland.

They have a continued commitment to improve the service they provide, which has driven them to embark on a program of organisational change. The function of which is to further service and safety improvements, drive operational efficiencies, realise potential cost savings, and enhance the customer experience.

Throughout this program, of change, the team at CalMac identified several processes that could be streamlined, they included –

1.Connecting the management team with data on non-critical defects that occur during the normal course of operation.

2.The view of how these defects are being resolved and the ability to sign-off once completed by appropriate staff members.

The Solution.

An application was created in Power Apps, that enabled the vessel crew to login and report defects quickly, with prepopulated values and logic inline with existing business processes. From there, Power Automate was used to provide automatic notifications to supervisors and technicians that defects had been received. Once notified, those individuals were granted access to those defects through another bespoke app where actions could be decided and logged. All of the data, across both applications, was stored within SharePoint using standard SharePoint lists.

The next step was improving data accessibility for the management team, providing them with up-to-date information regarding the overall health of the fleet. To achieve this a set of dashboards were created on Power BI that collated every defect logged and presented it in a way that was easy to digest, and easy to action. Recurring defects were flagged to management empowering them to take predictive actions, rather than waiting for defects to be logged. Prior to deployment and in line with best practices, the solution was first deployed to a CalMac test environment. With support from the CalMac team, we began rigorous testing on the solution to minimilise bugs and resolve any potential challenges. The solution was then deployed into CalMacs existing Microsoft 365 environment by using the Power Platform solution.

Download the full case study here.

The Solution

An application was created in Power Apps, that enabled the vessel crew to login and report defects quickly, with prepopulated values and logic inline with existing business processes. From there, Power Automate was used to provide automatic notifications to supervisors and technicians that defects had been received. Once notified, those individuals were granted access to those defects through another bespoke app where actions could be decided and logged. All of the data, across both applications, was stored within SharePoint using standard SharePoint lists.

The next step was improving data accessibility for the management team, providing them with up-to-date information regarding the overall health of the fleet. To achieve this a set of dashboards were created on Power BI that collated every defect logged and presented it in a way that was easy to digest, and easy to action. Recurring defects were flagged to management empowering them to take predictive actions, rather than waiting for defects to be logged. Prior to deployment and in line with best practices, the solution was first deployed to a CalMac test environment. With support from the CalMac team, we began rigorous testing on the solution to minimilise bugs and resolve any potential challenges. The solution was then deployed into CalMacs existing Microsoft 365 environment by using the Power Platform solution.

Download the full case study here.

Require a similar solution?

To learn more about how we can support your business or discuss any specific requirements, get in touch today.

Contact us

Require a similar solution?

To learn more about how we can support your business or discuss any specific requirements, get in touch today.

Contact us

Require a similar solution?

To learn more about how we can support your business or discuss any specific requirements, get in touch today.

Contact us