Your business runs on information. It fuels every decision your employees make, from entry-level staff to your CEO, they need accurate information in a format that they can understand to perform their job function to the best of their ability.
In recent times, our businesses have been forced to adopt new environments that support a flexible approach to working. Presenting a multitude of challenges for the IT department. In this article we look at four ways that you can increase accessibility and connect individuals with the information they need by utilising SharePoint.
1. SharePoint makes connecting your users with the information they need easier
The traditional office environment at this point in time, doesn’t exist. Meaning the collaboration, we were once accustomed to has had to change and adapt. Whilst our teams might not be able to ask their colleagues to send across a file, they are now empowered to seek it themselves.
With SharePoint, your end users can find what they need, faster. Personalised search results and a streamlined search results page in SharePoint means that search is smarter, faster, and easier for them to find and filter results that include all SharePoint content—files, sites, people, and now news and list items. They can now also search directly from their taskbar.
2. SharePoint can support multinational data residency requirements
With many companies opting to create a work from anywhere policy, some businesses are having to contend with data management rules and regulations across different geographies.
Microsoft 365 has multi-geo capabilities, enabling you to store SharePoint and OneDrive data in regional datacentres, on a per-user, per-site basis. Meaning files for European users can be stored in European datacentres and files for American users can be stored in American datacentres. This allows businesses to address complicated data laws by enabling a single tenant to span multiple datacentres.
3. SharePoint facilitates secure file sharing with people outside your organisations
Certain departments need to work with external collaborators. Now, what once may have been a simple face-to-face meeting, will most likely have to be facilitated online. SharePoint enables our teams to share documents with external collaborators utilising a simple yet secure email-based verification process. Administrators are provided with controls over secure external sharing.
4. SharePoint document libraries ensures smooth collaboration within your teams
As an administrator you can create a document library in SharePoint that will securely store files for certain teams. A library can be specific for one function, for one team or for cross-functional individuals working on a project together. It allows them to access the files they need, from any location on any device, as well as edit and track changes on any files they are working on. Providing a near seamless digital way to collaborate.
We hope you find these hints and tips useful and enable you to make an informed decision about what your business needs to do to increase accessibility to information. We regularly share tips on how to make the most out of both Microsoft SharePoint and Teams on LinkedIn and Twitter, you can follow us here or you can subscribe to our monthly newsletter to get these tips directly in your inbox.